Greets all Program visitors; assists participants and community walk-ins as needed. • Sorts and answers memoranda and general correspondence. • Prepares Program-related correspondence and reports for the Program. • Develops and manages the preparation for approval of expenditures and payments according to established guidelines; tracks and monitors the timely processing of expenditures and payments. • Prepares and updates participants’ files and ensures required data is entered in databases. • Maintains and safeguards documents and sensitive information, and ensures confidentiality of Programs’ information. • Maintains office supplies inventory; places orders for supplies; verifies receipt of supplies. • Ensures operation of office equipment; troubleshoots malfunctions; schedules service repairs. • Assists and keeps staff informed of changes in policies and procedures and important Program matters, and exercises judgment and initiative in calling the Program Coordinator’s and Program Director’s attention to urgent matters