The Record Management Liaison Officer is located in the Office of Governance, Risk & Compliance (GRC), Program Management Office (PMO) for the Electronic Health Record Modernization Integration Office (EHRM-IO), within the Office of the Deputy Secretary of VA (DEPSECVA), where the incumbent is responsible for developing long range objectives, training programs, plans and records management feasibility studies for EHRM-IO. THIS POSITION REPORTS AND IS PHYSICALLY LOCATED IN WASHINGTON, DC.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/31/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor: Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. Evidence of the Selective Placement Factor must be reflected in your resume. The Selective Placement Factor for this position is: At least one year of experience at or equivalent to a GS-12 independently functioning records manager, records analyst, records administrator or other related fields which equips the candidate with thorough and working knowledge of VA or OTHER FEDERAL AGENCY Systems of Records (SOR), federal privacy policy, Freedom of Information Act (FOIA), and National Archives and Records Administration. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: as work that involves performing evaluations of records and information management programs; reviewing records retention schedules, standard operating procedures, and record series inventory forms; performing project management including developing project milestones and deadlines, identifying requirements and providing analytical information; and, in providing training and guidance to stakeholders via hands-on, virtual, or other tools in the performance of records management best practices. You will be rated on the following Competencies for this position: Communication Compliance Information Management Manages and Organizes Information Written Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary but involves use of a government furnished computer so a degree of manual dexterity and visual acuity sufficient to utilize these tools are required. Some physical effort is required to lift and carry reference books, working papers and similar items to and from meetings. A moderate amount of standing and walking is required getting to and from meeting places away from the work site. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
**Position reports to and is physically located in Washington, DC and IS NOT virtual/remote. ** Work Schedule: 8:00 am - 4:30 pm ET, Monday through Friday Compressed/Flexible: Available at the discretion of the Hiring Manager. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for up to 50% telework each pay period. Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst (Records Analyst)/PD208530 Description/PD#: Supervisory Program Specialist (Director, Program Control)/PD179740 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Major Duties: Ensures record custodians Execution of file plan to include knowledge of complete management processes involved in the life cycle of records, including reports and directives management; filling and retrieval systems that contain accurate inventory of records created and stored by their program and service, maintain records schedules and provide a copy to the records officer for the inclusion in the file plan. Classifies, stores, accesses, and retrieves agency records and information. Coordinates changes to the records schedules with the agency records officer, located in the VA Office of Administration, and the local program managers. Serves as Agency's primary official who coordinates records management matters with the regional NARA office and VA Office of Administration Office. Gathers information to help with identification of records to ensure that they are correctly categorized for records retention. Implements the records management program within the Agency in administering the requirement of the records management program for the for the organization. Advises leadership on records management program disciplines and identifies procedures and methodologies that improve the effectiveness and efficiency in the life cycle management (creations, retention, maintenance, processing, use, access, release, safeguarding, declassification, and final disposition) of the organizations' overall records and documentation. Provide technical advice to the Director, Governance, Risk, and Compliance, and senior staff of the agency to answer highly technical and complex record management questions, to resolve issues and problems, improve program effectiveness and productivity, reduce costs, and to influence the decision-making process. Conducts training to staff on records management procedures and policies to include documentation, retention, retrieval, and destruction. Coordinates matters relating to records management with Agency FOIA/Privacy Act Official(s), Agency program managers, information technology manager (system administrators), VA's internal auditors, general counsels, inspector general, the public affairs officer, the web manager, agency historian, the imaging and micrographics managers, as wells with the program official's responsible other special media, such as audiovisual records, cartographic and architectural records, and printed records Conducts regular internal records reviews to ensure and effective records appraisals; archival management; and NARA retirement and transfer procedures in essential record keeping management program is maintained. Ensures compliance with relevant legal and regulatory requirements.