About the Position: Serves as a Secretary (Office Automation) at the Defense Health Agency (DHA), Small Market and Stand Alone Organization (SSO) Medical Treatment Facility (MTF), West Point, NY.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) Using strong interpersonal skills to receive telephone calls and visitors; 2) Perform executive level administrative functions such as maintaining supervisor's calendar and scheduling appointments. AND 3) Utilizing automated programs to perform administrative or clerical work. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Clerical Computer Skills Customer Service (Clerical/Technical) Oral Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.
Maintain supervisor’s calendar to include coordinating and schedules meetings and/or conferences for supervisor.
Prepare a wide variety of recurring and nonrecurring correspondence, reports, and other documents for the office or organization.
Utilize automated tracking system or software to track correspondence and establish/monitor suspense dates for actions within the office or organization.
Proof-read and edit correspondence for typographical and grammatical accuracy in accordance with format requirements.
Receive incoming calls with professionalism and diplomacy on behalf of executive leadership.
Review outgoing correspondence for grammar, administrative soundness, and general tone on behalf of senior leadership.
Serve as the contact for visiting military and civilian dignitaries, inspections, conferences, and individual office calls.
Schedule appointments, meetings, conferences, and briefings.