The incumbent reports to the Deputy Associate Director for Patient Care Services (DAD/PCS), who reports to Associate Director for Patient Care Services (AD/PCS), then the Medical Center Director (SES). The incumbent provides the DAD/PCS with support needed to analyze, evaluate, advise on and/or coordinate the operations of the nursing service, within a complex health care system, with only minimal direction.
To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 02/20/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30days of the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement (IOR): An IOR is a basic requirement that must be met in order to qualify for the 0671 occupational series. Education must be accredited by an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. To qualify for this occupational series, applicants MUST have one of the following listed below: Education: Graduate education with a major field of study such as hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration (Transcript Required). OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field: This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems. Regulations and standards of various regulatory and credentialing groups and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Special provision for In-service Placement: The successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan (Submit a copy of the individualized training plan with your application). Such a training program must have been conducted in an operating health care system and included: o Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; o Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); o Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to the IOR applicants must also meet Specialized Experience Specialized Experience: To qualify you must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Supporting and guiding management officials by analyzing, advising on and/or coordinating healthcare delivery systems, strategic planning, and clinical operations. Oversee and direct workflows related to clinical administrative activities within a department. Advise executive leadership with consistently updated reports on staffing, costs, and productivity. Analyze, extract, interpret, and evaluate metrics, trends and issues for data related to service operations. Applies high level knowledge to assist in improving service delivery, ensuring optimal operations, and managing administrative priorities.. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Budget Administration Customer Service Financial Management Information Management Managing Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and performed in a typical office setting. Some slight physical effort may be required For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties include but are not limited to: Evaluates functional effectiveness of, coordinates new and/or proposed programs and initiatives, and integrates them into business practices within the service line. Provides direct support and guidance to management officials by analyzing, involving, advising on and/or coordinating health care delivery systems, strategic planning, and operations. Oversees and directs the flow of work related to management of the Nursing Service's human resource activities. Advises and coordinates flow of work for all Equipment Inventory Lists (EIL) within the Service and oversees completion of inventories. Ensures process for requests of supplies and equipment are met and in line with strategic and operational needs. Direct responsibility for seeking and finding practical solutions that may be achieved through short or long-range planning. Develops information required for policies, procedures, programs, education, research, and other special requirements specific to the service line. Analyzes, extracts, summarizes, identifies, interprets, and evaluates significant trends and issues for data related to the Service Line's operations. This includes but is not limited to forecasting and estimating program requirements and report preparation, justifications, charts, graphs, statistical and narrative data for briefings and presentations to management officials. Functions independently and understands through discussion and minimal direction, the broad range of activities, programs, initiatives, etc. of the service line and the health care system. This requires a high degree of interpersonal skills and initiative and the ability to use tact, grace, and understanding in all situations. Formulates recommendations to include specific plans to address/correct deficiencies and/or increase positive accomplishments of administrative/clinical practices. Directs and participates in quality improvement (QI) activities. Ability to maintain effective relationships with clinical and administrative staff in a health care system, its affiliates, and stakeholders to communicate effectively and gain cooperation on complex and controversial issues. Supports and manages budget and fund control points for sections within the Service Line. Reviews all contracts funded by Nursing to ensure resources are available to cover needs. Serves as a control point official for all Service Line fund control points (FCP) used for all contract types, including scarce medical services contracts, personnel service contracts, fee basis referrals and supply purchases. Develops management improvement programs or revised policy and procedures requirements for effective application of various administrative and clinical management systems. Analyzes and evaluates the rolling needs for the Service Line for space, ensuring accurate data analysis is reflected in the Facility Plan and management briefs. Identifies metrics appropriate to the service line and health care system, reviews data, validates accuracy, analyzes findings, and makes programmatic recommendations based on analysis. Ensures the Service Line maintains historical and projected workload data for tracking and planning purposes and that systems are in place to properly capture workload. Coordination of Service Line Labor Mapping/DSS to support accurate data reporting for staffing costs and productivity. Applies high level of knowledge of personnel management practices and principles to assist in improving service delivery. Ensures optimal operations within the Service Line including serving as the operations expert for the Service Line, setting administrative priorities and assigning administrative and operational work throughout the Service Line. Manages the budget and fund control management for all programs and sections within the Nursing Services, through supervision of qualified staff or as the service line expert. Develop and maintain integrated financial reporting systems. Prepares and presents analysis of information on capacity, demand, workload productivity reviews and projections, program development, cost information and associated resource needs to senior leadership for annual budget calls. Work Schedule: 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Health System Specialist/PD415840 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized