The U.S. Probation Office, District of Nevada, currently employs a staff of 48 professionals dedicated to supporting the court's mission of being accountable, responsible, and fostering a collegial environment. The duty station for this position is Las Vegas, Nevada.
Preferred Qualifications: Bachelor's degree from an accredited college or university in a field of academic study, such as criminal justice, criminology, psychology, sociology, human relations, or business or public administration and one (1) year of specialized experience. Excellent knowledge of office procedures and practices. General knowledge of personal computers and software applications to prepare reports and conduct investigation searches along with accessing the criminal retrieval system. Ability to give and receive accurate and timely information from individuals within and outside the court. Ability to decipher complex information; synthesize the data and concisely report the information gleaned in proper written format. Ability to prepare all types of investigations in proper format for our office as well as other districts. General knowledge of proper grammar usage and the ability to write and edit efficiently. Ability to carry oneself in a professional manner, as a representative of the probation office when visiting outside agencies. Knowledge of the roles and functions of the federal probation office. Knowledge of the practices and procedures used in probation and court processes, including knowledge of the administrative requirements to support these activities. Knowledge of the criminal justice system as it relates to federal probation policies and procedures. Knowledge of and compliance with the Code of Conduct for Judicial Employees, and court confidentiality requirements. Ability to consistently demonstrate sound judgment.
The Probation Services Assistant will provide specialized technical and administrative support to probation officers in a wide range of areas, including compiling information for investigations, providing support for administrative caseloads, preparing drafts of reports and correspondence, and coordinating with collateral agencies. The primary focus of the position is to sort, collect, compile, track, and maintain varied and technical information to support officers and officer assistants in the performance of their responsibilities involving the investigation and supervision of offenders. Responsibilities Conduct case file reviews and advise officers and officer assistants of matters needing their attention. Make chronological entries in supervision case records. Conduct records research and retrieval via telephone or mail to obtain required documentation. Set up new supervision case records and perform various file management tasks. Assist officers in responding to collateral requests for information. Assemble and process information to the Sentencing Commission. Keep various logs and records up to date. Format, type, edit, and finalize collaterals, reports and correspondence using word processing equipment. This may include, but is not limited to, documents such as presentence investigation reports, supervision case plans and reviews, and memoranda or reports to the court. Complete various standard forms for submission to the court and legal counsel using information provided by officers, including petitions, orders to the court, and similar documents. Operate the local/state law enforcement information retrieval system and Criminal Justice Information System (CJIS) terminals to obtain criminal history information and route the information to appropriate recipients. Obtain fingerprint and credit checks, verifications of employment and education. Open, close, and update information into computerized records, including the Probation Automated Case Tracking Systems (PACTS). Research information from case records and enter into system as appropriate. Screen forms completed by officers and officer assistants and request corrections as needed. Retrieve information from databases and generate periodic reports. Participate in problem solving at staff meetings with other support staff, officers, and officer assistants. Make constructive suggestions for improvement in work processes to better achieve goals and objectives. Periodically act as administrative and clerical facilitator to distribute/redistribute work and optimize office support operations, as required. Provide general clerical office support by performing any or all of the following tasks: Answer telephones and take messages; copy and distribute documents; send and receive faxes and electronic mail messages; receive and distribute mail; attend meetings and take minutes; provide backup reception assistance; assist officers and officer assistants with word processing or other computer matters. Perform other appropriate duties as assigned.