The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Case Administrator in the Portland Division.
Candidates must have a high school diploma or equivalent and one year of specialized experience. Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Desired Qualifications: Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.
As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks. Representative Duties: Responsibilities of this position may include but are not limited to the following: Manages civil and criminal cases from opening to closing; ensures timely progression and disposition of cases; reviews, identifies, and researches the accuracy, timeliness, and quality of data entered into the case record; makes corrections to the case record to comply with local and national procedures; and ensures that all case files and related information are accessible. Prepares and analyzes required reports and checks data from reports in order to meet quality assurance standards. Opens new case files in case management system; assigns case numbers and judges to cases; and verifies attorney's admission to practice. Monitors proper access to records; verifies and issues summons; and provides noticing as required by law. Scans paper documents received over the counter and by mail, and electronically dockets documents and proceedings in the case record. Performs quality control on external and internal docketed entries to ensure the accuracy and integrity of official court records. Ensures that all automated entries are appropriately linked for proper case management. Assists with order processing and providing back-up coverage for team members and other departments, as required. Audits cases for closing and checks the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order. Tests new procedures and processes and provides feedback. Assists the public with electronic and paper files; conducts case research as required; provides archive information for closed cases; provides file copies as requested; and maintains mailing records. Prepares case documents for appeals and reviews filed documents to determine conformity with applicable rules and takes appropriate action. Other duties as assigned.