The NY Harbor VA Healthcare system is currently recruiting for two Advanced Medical Support Assistants for the Radiology & Nuclear Medicine Service at the NY and Brooklyn locations.
Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education: Experience: Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position. OR Education: One year above high school. OR Experience / Education Combination: Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: The Medical Support Assistant (Advanced), GS-06 position is above the full performance level for this job series and requires grade-level qualification requirements beyond the basic requirement for positions in this occupation. Experience. One year of experience equivalent to the GS-05 grade level. AND, Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate all of the KSAs below: Ability to collaborate [and] communicate [with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns. Advanced knowledge of the technical health care process including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals as it relates to access to care. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians Preferred Experience: Radiology Scheduling and/or Customer Service experience. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-05. The actual grade at which an applicant may be selected for is a GS-06. Physical Requirements: The majority of work is performed in an office setting, primarily while seated. The position requires some standing, ambulation, bending and carrying of items such as training manuals. In addition, there can be increased stress due to the intensity of a patient/customer complaint or concern.
The Advanced Medical Support Assistant provides administrative and clerical support to the Radiology & Nuclear Medicine Service. At this level, the Advanced MSA performs a full range of duties. Performs patient scheduling in accordance with VHA Scheduling Directive 1082 and 1230 and other scheduling guidelines from National Radiology Program. The MSA is responsible for scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments include, but are not limited to: Greeting patients, scheduling, canceling, re-scheduling patient's appointments and/or consults. Entering no-show information, capturing insurance information updates, monitoring pending, hold and past scheduled orders. Uploading and downloading studies, compliance with scheduling and cancellation audits. Monitoring the electronic wait list, preparing for clinic visits, monitoring both inpatient and outpatient appointments for areas of responsibility. Ensuring encounter forms are completed in order to obtain appropriate workload credit. Work Schedule: Various full-time tours are available and will be discussed at the time of selection. Tours may include evenings, weekends and holidays Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 21R23A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized