This position is assigned to Support Services (N94), FFR Division, CNRMA located on NS Norfolk, VA. The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequent/varied adjustments to accounts. Serves as a liaison between serviced organizations and higher HQ. Performs office automation duties in producing/preparing documents pertaining to accounting functions.
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate must possess: Knowledge of accounting procedures and techniques that enables incumbent to understand and work with a total accounting system which involves different programs that generate a large variety of transactions. Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge. Skill in the use of general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts. Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts and effects on the overall system of ledgers. Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the computerized accounting and general ledger system as well as to trace discrepancies and resolve problems. Knowledge of procurement documents and how the actions affect the accounting process during the flow through the system (e.g., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.). Knowledge of Windows, Word for Windows, and Excel in order to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists. Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.
Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Verifies mathematical and source documents for accuracy, determines necessary accounting transactions, and codes transactions. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures. Performs adjustments to ensure balances are in agreement within the reconciliation period. Prepares financial documents with accuracy and timeliness. Serves as a liaison between installation activities/employees and region/higher headquarters. Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices. Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Reviews/maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts). Posts general ledger accounts from original documents received. Reviews/examines/verifies and analyzes a variety of documents for validity and accuracy (e.g., purchase orders, invoices, vouchers, property records, income sources and electronically transmitted point of sale transactions). Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries. Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act. Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors. Prepares checks and collection vouchers. Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies; initiates necessary adjustments. Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles. Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts. Reconciles asset and liability accounts subsidiary ledgers with general ledger. Researches problems or errors that require reconciling and reconstructing incomplete information. Maintains files pertaining to financial records and accounting. Prepares required forms or enters data into the SAP computerized system. Assists in the maintenance of internal control program requirements to protect against fraud, waste, and abuse. Provides customer service for vendors, resource advisors, financial analysts, and other external and internal customers. Responds to customer inquiries. Provides information on accounting transactions as well as explanation on all accounting procedures.