The Procurement Officer is located in the Finance and Procurement Office (FPO) and reports directly to the Financial and Procurement Supervisor. The incumbent performs professional and supervisory work related to day-to-day procurement management for the FPO. The incumbent serves as a first-line supervisor over procurement staff and ensures compliance with appropriate guidelines, policies, and internal controls.
Required Qualifications: Education A bachelor's or master's degree from an accredited college or university in accounting, finance, business management or similar fields of studies. Specialized Experience CL 28 ($81,117 - $131,826): Candidates must possess at least three years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management such as supplier sourcing, contract management, purchase order management, and vendor relations management. At least one of the three years of experience must have been specialized experience in supervisory or managerial professional work in one or more of the functional areas of procurement management that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. One year of specialized experience may be substituted by a master's degree in a related field. CL 29 ($96,438 - $156,792): Candidates must possess at least five years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management such as supplier sourcing, contract management, purchase order management, and vendor relations management. At least two of the five years of experience must have been specialized experience in supervisory or managerial professional work in one or more of the functional areas of procurement management that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. One year of specialized experience may be substituted by a master's degree in a related field. Required Competencies Advanced knowledge of and professional experience in preparing requests for information, proposals, and quotations documents and the technical evaluation process. Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments. Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment. Demonstrated leadership skills as well as the ability to manage multiple priorities within strict deadlines in a fast-paced environment. Knowledge of and experience using SharePoint Online, Microsoft Office 365, and Adobe Acrobat. Preferred Qualifications Federal government contracting experience. Federal judiciary experience. At least one of the following designations: Certified Federal Contracts Manager (CFCM) Certified Commercial Contracts Manager (CCCM) Certified Professional Contracts Manager (CPCM)
Functional Management - Manage, develop, and mentor staff involved in procurement activities including establishing standards, assigning, and reviewing work, evaluating performance, and handling disciplinary actions. Adjust priorities and deadlines, as needed, for the completion of goals and coordinate work schedules and coverage needs within functional areas of responsibility. Oversee work products and processes and provide guidance as required. Monitor and evaluate the quality of work, level of compliance, or staff activities within the section. Ensure employees receive process and procedural systems training, including initial, updated, or remedial training. Procurement Management - Manage the full acquisition lifecycle. Serve as the court's senior contracting officer and review all major procurements for accuracy, ensuring the contracts for any purchase are timely recorded and include all necessary documentation in compliance with judiciary regulations and local policies. Develop and regularly maintain standard operating procedures for procurement and the receipt of goods and services. Supervise the procurement of supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Manage the court-wide obligations process to ensure that obligations are valid and accurate. Engage in the periodic, structured, and consistent review of unliquidated obligations in collaboration with the Budget and Finance Specialists. Ensure proper training for all contracting officers and that all contracting officers maintain current certification and continuing education requirements. Act as liaison between the court and the Procurement Management Division for the Administrative Office of the U.S. Courts. Contract and Vendor Management - Supervise the preparation of pre-award specifications, solicitations, requests for information, and proposals or quotations confirming that they are thorough, clear, and meet customer needs. Ensure procurement staff conducts thorough research and evaluates suppliers based on price, quality, selection, service, support, reliability, production, and history. Write and issue contracts, awards, and purchase orders. Records initial obligations, as well as upward and downward adjustments, ensuring that valid obligations are recorded and kept current. Maintain the documented process for ensuring that amounts reported as obligations are properly supported by documentary evidence. Evaluate and monitor contract performance, ensuring compliance with contracted obligations and the effective resolution of conflicts. Supervise the planning and coordination of delivery and installation for purchases with other court offices. Identify qualified vendors (suppliers) and maintain performance records. General Supervisory Responsibilities - Communicate and respond to requests from judges, chambers staff, and management about financial management, procurement, budget, and property management activities. Communicate clearly and effectively, both orally and in writing, to explain complex financial management, budget, and acquisition concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitate, mediate, and negotiate complex and sensitive matters with judges, senior court staff, court management and staff, while maintaining confidentiality. Develop, implement, and maintain written procedures for assigned functions. Comply with, and maintain awareness of, the Guide to Judiciary Policy, applicable Administrative Office of the U.S. Courts' policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment. Display a careful and deliberate approach in handling confidential information in a variety of contexts.