The FRTIB is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9/11 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
To qualify for: GS 9: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 7, in the federal government. Specialized experience is defined as: One year of specialized experience, equivalent to the GS-7 level, that includes: (1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; (4) creating budget estimates and projections, and monitoring; (5) using Microsoft Office Suite applications to create and update documents, presentations and spreadsheets; (6) drafting written correspondence to convey information and guidance on administrative processes and procedures; and (7) consolidating general meeting and budget material for management review. Or Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. GS11: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS-9, in the federal government. One year of specialized experience, equivalate to the GS-9 level, that includes: evaluating and analyzing programs and operations and making recommendations for improvement; applying data analyzing skills in the development of budget and/or financial related reports; and overseeing/managing the operations or administrative functions of an office. Or Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. *Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
This vacancy will close on the date 150 applications have been received, or 11:59 p.m. on April 23, 2025, whichever comes first. The major duties of the position are: Requests, consolidates and performs quality control functions for materials for upcoming Board meetings. Develops, reviews and updates Board Meeting procedures and checklists as needed to ensure efficiency and effectiveness. Supports calendar maintenance as well as book travel for conferences, training of the Executive Director, Deputy Executive Director, and Internal Audit Director. Reviews and analyzes incoming inquiries, reports, and memoranda to recommend most appropriate routing and attention within the Agency and provide advice toward leveraging and coordination of resources for greatest effectiveness and efficiency. Helps plan, coordinate, execute events and meetings including board meetings, all hands meetings, and agency gatherings. Serves as Office liaison to Records Management Branch and provides guidance and support as needed to develop and update records schedules, file plans and procedures, identify documents to be archived or destroyed, and identify and provide documents required in response to audits. Serves as the Offices Government Purchase Card holder. Monitors and conducts periodic reviews of purchasing related data and documents ensuring compliance with Agency and Federal policies, regulations, and procedures. Supports ED in drafting and editing of emails and presentations, ensuring professional and polished artifacts. Responds professionally and thoughtfully to inquiries and administrative problems brought to the office by members of the staff, other FRTIB organizations, or external organizations and individuals. Maintains correspondence databases and creates visual artifacts with Microsoft tools for senior management consumption. As a member of OED, communicates with the Board, and agency senior leadership and staff. Produces materials and communications with appropriate grammar, spelling and are complete, concise, and orderly.