This position is located at the Southern Pueblos Agency, in Albuquerque, New Mexico and is under the direct supervisory of the Fire Management Officer. This position is responsible for providing a range of program support services in the various areas of the fire program. This announcement will be used to fill vacancies utilizing the Direct-Hire Authority (5CFR 337.201). Category rating, veteran's preference, and traditional rating and ranking of applicants do NOT apply for this vacancy.
EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303). GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in the public or private sector). This experience must include 6 of the 11 activities: 1) proficiently utilize Microsoft Office programs and other automated systems for creating travel authorizations; 2) reviewing travel vouchers; 3) maintaining time and attendance records; 4)monitoring financial data; 5) maintaining program budget activities; 6) charge card transactions; 7) inventory management; 8) processing purchase requests and generating reports; 9) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11) review purchase requests to ensure proper formatting forth review and approval process. GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service (obtained in the public or private sector). This experience must include 3 of the 8 activities: 1) receiving visitors and telephone calls to direct inquiry to appropriate personnel; 2) maintaining activity calendar, organizing conferences, meetings and training sessions; 3) proficient in utilizing Microsoft Office to generate correspondence, electronic forms, spreadsheets and other electronic tracking records; 4) monitors suspense dates for program related material, inquiries and projects to ensure completion by established due dates; 5) coordinating travel arrangements and processing vouchers; 6) assisting with budget activities including reconciling charge card transactions, recording data in the automated budget tracking system; 7) prepares purchase requests for office supplies, equipment or services;8) maintaining off ice filing Systems. EDUCATION: Does not apply for these grade level. Proficiency Requirement: Applicants must also meet the following proficiency: 40 words per minute typing speed based on a five-minute sample with three or fewer errors. All qualification requirements must be met by the closing date of this announcement. Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.
Directly assists the Agency Forester and Fire Management Officer and the Office of the Superintendent in performing administrative tasks that support the administrative functions.
Provides detailed cost analyses and control of all personnel, vehicles, procurements, contracts, and other administrative costs of the program.
Employees serves as the program support assistant and develops protocols and methods that aid in directing calls and mail inquiries to the proper program staff.
Employee is responsible for processing, correcting, tracking, recording, and maintaining financial documentation and information for the program.
Maintains work and travel planning calendars and schedules for program staff, based on knowledge of each of their required programs’ duties and responsibilities.
Serves as Point of Contact (POC) for the Casual Pay System. Responds to all payroll related directives and collects and provides all feedback for the program.
May serve as a member of an administrative payment team for large fire expenditure needs at the Southern Pueblos Agency fire program.
Incumbent provides secretarial/clerical services for the Forestry and Fire programs.