This position is located at the Rosebud Agency in Rosebud, South Dakota and is under the direct supervisory of the Fire Management Officer. This position is responsible for providing administrative support services necessary to fulfill the responsibilities for the fire program. This announcement will be used to fill vacancies utilizing the Direct-Hire Authority (5CFR 337.201). Category rating, veteran's preference, and traditional rating and ranking of applicants do NOT apply for this vacancy.
EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303). GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in the public or private sector). This experience must include 6 of the 11 activities: 1.) proficiently utilize Microsoft Office programs and other automated systems for creating travel authorizations; 2.) reviewing travel vouchers; 3.) maintaining time and attendance records; 4.)monitoring financial data; 5.) maintaining program budget activities; 6.) charge card transactions; 7.) inventory management; 8.)processing purchase requests and generating reports; 9.) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10.) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11.) review purchase requests to ensure proper formatting forth review and approval process. EDUCATION: Does not apply at this grade level. GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service (obtained in the public or private sector). This experience must include 3 of the 7 activities: 1.) receiving visitors and telephone calls to direct inquiry to appropriate personnel; 2.) maintaining activity calendar, organizing conferences, meetings and training sessions; 3.) proficient in utilizing Microsoft Office to generate correspondence, electronic forms, spreadsheets and other electronic tracking records; 4.) monitors suspense dates for program related material, inquiries and projects to ensure completion by established due dates; 5.) coordinating travel arrangements and processing vouchers; 6.) assisting with budget activities including reconciling charge card transactions, recording data in the automated budget tracking system; 7.) prepares purchase requests for office supplies, equipment orservices;8.) maintaining off ice filing Systems. EDUCATION: Does not apply at this grade level. GS-5: One (1) year of specialized experience equivalent to the GS-4 grade level in the Federal service (obtained in the public or private sector). This experience must include 3 of the 5 activities: 1) preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3) maintaining off ice filing systems; 4) arranging conferences, meetings, and training sessions; and 5) working and communicating with customers. OR EDUCATION: 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.). Proficiency Requirement: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five-minute sample with three or fewer errors. All qualification requirements must be met by the closing date of this announcement. Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
Performs administrative management and accounting work, as well as some miscellaneous clerical work.
Directly assists the Supervisor in performing those administrative tasks that support those administrative functions like budget execution, small purchase and larger acquisition actions.
Employees serves as the administrative support assistant and develops protocols and methods that aid in directing calls and mail inquiries to the proper program staff.
Employee is responsible for processing, correcting, tracking, recording and maintaining financial documentation and information for the program.
Maintains work and travel planning calendars and schedules for program staff , based on knowledge of each of their required programs’ duties and responsibilities.
Serves as Point of Contact (POC) for the Casual Pay System. Responds to all payroll related directives and collects and provides all feedback for the program.
May serve as a member of an administrative payment team for large fire expenditure needs at the Rosebud Agency fire program.