Opportunity
Perform a variety of tasks aimed to optimize the time and performance of President – K&B International and ensure operations flow smoothly in a fast-paced, technologically oriented office environment. Tasks involve dealing with correspondence and phone calls, managing calendars, organizing meetings and appointments, and participating in projects, etc.
Specific Responsibilities
Schedule appointments, make arrangements for group level and cross regional meetings and conferences, and organize travel plans, proactively ensuring President maximizes the time for each item.Prepare tailored letters, emails, and more complex reports, agendas and minutes of meetings.Prepare moderately complex documents using a variety of applications for technological devices, such as standard office software. Also responsible for gathering and summarizing data for reports.Manages budget for President Office including expense management / reporting.Produce, update, and provide best practice support on complex Microsoft documents, databases, and other systems, using expertise to help improve processes.Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of President.Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.Support President by carrying out a range of procurement activities. Involves following established procedures.Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards.