This position is located in the Government and Finance Division (G&F), Congressional Research Service (CRS).
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to apply administrative processes and techniques. ** Ability to analyze problems and make recommendations. ** Ability to utilize computer technology. ** Ability to plan and organize. ** Ability to Interact Collaboratively with Others. Ability to exercise judgment and discretion. Ability to communicate in writing. Ability to communicate effectively other than in writing.
The Administrative Coordinator will serve as a central resource for implementing and maintaining administrative procedures and processes to support the day-to-day operational needs of the office and in support of the office’s management and staff. Candidates with demonstrated experience working with automated systems for the purpose of maintaining and tracking confidential information are encouraged to apply. The incumbent functions as the lead office coordinator in maintaining and monitoring human resource and administrative requirements, such as performance assessment tracking, certain time and attendance records, internal website content maintenance on SharePoint, and/or customer request information (e.g., GovTA, SharePoint, Excel, Outlook, virtual conferencing tools) and serves as the office’s primary point of contact for coordinating confidential tasks on behalf of G&F. The incumbent integrates several types of software to generate specific working documents, transmits a variety of requests to managers, and edits as necessary, finished administrative documents for responsiveness and completeness. Acts as a central resource person for implementing and maintaining administrative procedures and processes, such as an office-wide calendar of work schedules, meetings, and other relevant work activities and events as well as coordinating and tracking administrative deadlines and milestones and assisting with scheduling. Coordinates and tracks the office’s administrative requests and maintains a central digital repository to file and maintain request records. Also coordinates the office’s processing of information on SharePoint or similar applications and maintains office and administrative controls in the maintenance of confidential records. Initiates development of new or revised administrative policies and procedures necessary for efficient administrative functioning of the office, working with the supervisor. Drafts, proofs, and edits, as necessary, administrative documents for responsiveness and completeness. Checks accuracy of all references and citations and reviews attachments for relevance and completeness. Integrates several types of software, such as spreadsheet, database, word processing, and graphics, to generate specific administrative working documents and forms. CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and Members of both the House and Senate, regardless of party affiliation. As a legislative branch agency within the Library of Congress, CRS is a valued and respected resource on Capitol Hill. CRS is well known for analysis that is authoritative, confidential, objective and nonpartisan. Its highest priority is to ensure that Congress has immediate access to the nation's best thinking on public policy issues of interest to its Members and Committees. The position description number for this position is 012785. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule. This is a non-supervisory, non-bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.