Opportunity
This role performs a variety of confidential administrative functions, primarily supporting the Sr Vice President of Category Strategy for the Kitchen & Bath Americas business. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion.
Specific Responsibilities
Communications
Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary.Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary.
Scheduling
Manage Outlook calendar for SVP Category Strategy and other senior leaders as needed, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines.Coordinate and schedule meetings, conferences and departmental activities.Attend top executive team meetings, create and distribute meeting minutes and action items.Initiate and organize travel arrangements for the SVP Category Strategy and other senior leaders as assigned.
Employee Engagement
In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives.Provides some support to new hire integration, coordinating general office setup & readiness.
Financial Support
Assist with the maintenance of expense reporting for the SVP Category Strategy and other senior leaders as assigned, to include organizing and submitting expense reports, reviewing submitted expenses.Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly.
Office Management
Be the welcoming face for visitors, ensuring a professional and friendly environment. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service.Maintain office supplies, ensuring they are stocked and replenished monthly.Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc.