The U.S Probation & Pretrial Services Office for the District of Hawaii is currently accepting applications for a full-time Financial Administrator. Under the direction of the Chief and Deputy Chief, the incumbent will perform and coordinate all administrative, technical, and professional work related to the financial and accounting activities of the consolidated Probation & Pretrial Services Office for the District of Hawaii, including financial preparation, operations, and budget.
MINIMUM QUALIFICATIONS At least two years of specialized experience, defined as progressively responsible experience in or closely related to the work of the position that has provided the specific knowledge, skills, and abilities necessary to successfully perform the duties of the position. This would include experience in the functional areas of financial management and administration, including budget, accounting, auditing, and/or financial reporting that provided knowledge of the rules, regulations, and terminology associated with financial administration. Educational Substitution for consideration: Completion of requirements for a bachelor's degree from an accredited college or university and one of the following superior academic achievement requirements. An overall "B" grade point average equaling 2.9 or better of a possible 4.0; Standing in the upper third of the class; A "B+" (3.5) average or better in the major field of study, such as business or public administration, human resources management, industrial relations, or psychology; or, Election to a membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies, or, Completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in a field closely related to the subject matter of the position. COURT PREFERRED QUALIFICATIONS AND SKILLS A bachelor's degree in accounting or financial management is preferred. Experience in a federal court or legal setting is desired but not required. The successful candidate will also possess excellent written and verbal communication skills, outstanding interpersonal and customer service skills, and unquestioned integrity with a positive 'can do' attitude. Additionally, preference will be given to candidates who possess the following: Extensive knowledge of generally accepted accounting principles, Extensive knowledge of financial systems and how to use automated systems to perform day-to-day activities, Skill and accuracy in working with numerical calculations, Ability to troubleshoot errors and probable causes, Extensive knowledge of fiscal reconciliation, Knowledge of standards and objectives of internal controls, Skill in preparing financial reports, and in monitoring and reconciling invoices, vouchers, records of payment, accounts, and ledgers, Extensive knowledge of budgeting guidelines, including allocation formulas and processes, Ability to independently analyze and review accounts and financial operations and develop recommendations for improvements, Skill in preparing and analyzing budgets, spending plans and statistical reports, Skill in recognizing financial and operating trends and developing recommendations that address the issues identified, Skill in researching, analyzing, and resolving financial operational problems, and Extensive knowledge of and skill related to procurement and contracting officer duties. COMPENSATION AND BENEFITS: Compensation will be set based on the experience and qualifications of the successful candidate subject to the policies and guidelines set forth in the Court Personnel System (CPS). Although Federal Government Civil Service classifications/regulations do not apply, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees' Retirement System (FERS), a three- tier system which includes the Social Security Retirement Program, a basic pension benefit, and the Thrift Savings Plan (similar to a 401k plan with employer matching contributions), as well as Federal Employees' Health, Dental and Vision Benefits, Federal Employees' Group Life Insurance Program, Flexible Benefits Program, paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.
Representative Duties: Oversee the day-to-day accounting and financial functions of USPPSO, at the direction of the Chief and Deputy Chief. Oversee the maintenance and analysis of accounting records. Ensure completion of accounting for all monies paid. Review the classification of accounting transactions in accordance with regulations issued by the Administrative Office of the United States Courts (AO). Prepare reports and financial statements for submission to the AO and other Probation & Pretrial Services staff as necessary. Assist in representing USPPSO in both oral and written responses to financial questions. Maintain relevant budget and accounting training and certifications; actively pursue professional development to better assess workflows, solve problems, and adopt best practices and innovations in budgeting and accounting. Be a knowledgeable and functional user of the Judiciary Integrated Financial Management System (JIFMS) and InfoWeb. Use a wide variety of manual and automated accounting systems and cash management tools. Assist and train other USPPSO and court employees in the use of these systems and tools. Collaborate with information technology (IT) staff to develop or customize programs or systems to assist with finance and accounting transactions and record-keeping. Formulate, evaluate, and implement policies, procedures, and protocols related to financial and budgetary operations and execution within USPPSO and the court. Advise managers, executives, or judges on financial and budget matters and serve as project manager on special financial or budget initiatives. Provide guidance and assistance to other units within the district on financial and budget matters. Maintain, reconcile, and analyze accounting records, deposit funds, as well as subsidiary ledgers for allotments. Review and/or perform accounts payable duties and have responsibility for the accuracy and accountability of monies disbursed by USPPSO. Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by USPPSO, the court, AO, U.S. Treasury, financial institutions, or other organizations/agencies. Design, develop, and maintain spreadsheet formats and programs for analyzing financial information for USPPSO. Perform the full range of review and analysis involved in the formulation, presentation, and execution of the office's full operating budget. Oversee financial, budget, and procurement operations to ensure compliance with internal controls, policies, and procedures. Monitor workload trends and corelated budget allocations to provide the Chief and Deputy Chief with projections on budget surplus or shortfalls. Prepare an annual spending plan and provide information concerning overall budget and financial objectives to be achieved within the limits of funds allotted by the AO. Recommend and perform reprogramming actions to cover projected account shortfalls. Research and analyze financial and budget related questions, problems, trends, and areas for efficiency/improvement attributed to the data being developed and respond or prepare written correspondence, as required. Conduct work measurement and work productivity studies related to financial, budget, and associated activities and prepare reports. Perform reviews to ensure that USPPSO is following the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles. Prepare documents to identify findings and develop written recommendations for changes. Maintain and update the court's internal controls manual and coordinate audit activities. Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed. Review vouchers for payments related to expenses incurred by the USPPSO for appropriateness of payment. Assist with the onboarding and departure of staff. Support the Chief in assigning employee offices and parking stalls based on local policy. Identify general facility issues and report them to the General Services Administration (GSA) for resolution. Coordinate with GSA to request parking accommodations for visiting guests as needed. Through coordination with Court Security, confirm the integrity of USPPSO safety systems monthly. Maintain training records for all Contracting Officers (Levels 1, 2, and 3) to ensure timely completion of required training in accordance with the Guide to Judiciary Policy and the Internal Control Manual. Serve as a disposal officer responsible for managing the disposal or transfer of excess and surplus accountable and non-expendable property. Collaborate with the custodial officer to ensure the Master Property List remains accurate and up to date. Communicate effectively with Human Resources and other functional areas of USPPSO and the court to ensure alignment on budget-related matters, including staffing, expenditures, and resource planning.