The East Orange VANJHCS is currently recruiting for one Supervisory Medical Support Assistant. The Supervisory Medical Support Assistant is a staff position located in Ambulatory Care Service at VA New Jersey Health Care System (VANJHCS) East Orange Medical Center. The incumbent is solely responsible for management of the Administrative duties for the CHW, Patient Aligned Center Team (PACT) and the supervision of the Lead MSA, Advance MSA, and Medical Support Assistants that support the program.
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education. (1) Experience. Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, (2) Education. One year above high school; OR, (3) Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: One year of experience equivalent to the GS-7 grade level leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting. Knowledge Skills and Abilities: Candidates must demonstrate all of the KSAs below 1. Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements. 2. Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations. 3. Ability to provide briefings, orientations, staff development, and training [in a patient support setting. 4. Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. 5. Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment. Preferred Experience: Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is G-08. Physical Requirements: See VA Directive and Handbook 5019.
Administrative Operations- Supervises MSA Staff Manages Scheduling & Patient Flow Collaborates with Healthcare Teams Ensures Compliance & Safety Acts as a Liaison & Trainer Office Management- Analyzes and Reports Data Monitors office Resources Makes Operational recommendations Coordinates Research and Projects Unit Supervisor/Administration Plans and assign work Evaluates Performance Handles Staffing Actions Resolves Employee Issues Develops Staff Perform other duties as assigned Work Schedule: Monday-Friday 8:00am- 4:30pm Compressed/Flexible: Telework: ADHOC Virtual: This is not a virtual position. Functional Statement #: 23887-O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized