The position is organizationally assigned to Fiscal Service, and the incumbent performs employee travel management coordinator duties, teller duties and administrative duties in Fiscal Service for the Mann-Grandstaff VA Medical Center, Spokane, WA.
To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 08/20/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Extensive knowledge of computerized system utilized in the VA for purpose of administrating and operating the employee travel program, the employee travel credit card system, and the knowledge of the purchase card system; knowledge of local facility functions and operations to coordinate employee travel activities including airline and lodging industry standards and procedures to coordinate and plan for successful travel for employees; Knowledge of office automation software, systems and procedures to perform word processing, electronic mail, spreadsheet, calendar and general office support work. A fully qualified typist is required. PREFERRED EXPERIENCE: Experience with receiving and processing cash/check deposits, supporting veteran copayments in EHRM, understanding of VA policy for managing funds, experience with employee travel policy and supporting employees in VA system (Concur). You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Manages Resources Technical Competence Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work but is required to stand when paying and receiving cash. Intermittent walking: standing; bending; carrying of light items such as papers and the night deposit box is required. Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms. The work area is adequately lighted, heated, and ventilated. The agent cashier's office door is locked and alarmed. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Perform systems administrator duties for a vendor provided computerized travel management program for the VA. Manage all facility policy issues related to employee travel systems and travel credit cards. Perform complex audit and review functions. The incumbent is considered the facility expert in travel policy. Establish and maintain access for the facility's computerized employee travel system. Create and maintain the approval chains for various types of travel documents. Establish and change employee user profiles, work groups, approval lines, cost information, reporting functions, and account billing. Complete reports involving expenses, delinquency lists, incomplete vouchers, central billing status and facility service travel budgets. Establish local facility policy utilizing Federal Travel Regulations (FTR) and VA Directives. This includes developing procedures to ensure that travel processes are efficient, effective, accurate, and complete. Coordinate travel functions with payroll to validate accurate timekeeping and posting of timecards. Verify employee pay account to guarantee that payments made electronically are posted to correct account. Work with fiscal peers to ensure all certification levels, 1 through 3, are reviewed, validated and complete, prior to approving, for both travel authorizations and expense reports in the system. Reviews donated travel form 0893 when submitted by an employee to ensure accuracy and completeness of the information on the document. Confirms supporting documents as required to support the donated travel have been received. Maintains tracking log for receipt of donated travel form in an excel spreadsheet so that the status of the request can be monitored. Reports this tracking log to local Chief Financial Officer (CFO) or VISN on a quarterly basis for compliance adherence. Disburse, receive, examine, deposit, process and provide custody of cash and cash Items at the Spokane VA Medical Center or the Walla Walla VA Medical Center. Responsible to the Regional Disbursing Officer of the U.S. Treasury Department for the performance of all duties relating to our cash advance and the accountability for all funds received in the cashier's office. Receive in the cashier's office (teller's window) items for deposit which require continual direct contact with payers and/or payees in addition to the contact with employees within Fiscal and other services of the hospital. Utilize office automation and electronic systems including word processing, electronic mail, calendar, database management, desk-top publishing, spreadsheets and electronic timekeeping to perform service level administrative duties. Maintain files and records such as service tickler files, committee reports, competency folders, incentive awards files, service record cards and personnel records, and fiscal staff meeting minutes. Receive visitors to the office and provide general information and/or set up appointments. Arrange for meetings or conferences Including selecting mutually satisfactory time, reserving meeting rooms, notifying participants and preparing reports of the proceedings. Completes forms required for assigned reports. Type correspondence, reports and records in final form from rough drafts, ensures correct punctuation, capitalization, spelling, grammar and conformance to style. Perform timekeeping functions for the service. Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position Position Description/PD#: Transportation Assistant (OA)/PD70546A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized