The United States Court of Federal Claims is seeking to fill a Procurement specialist within the court's Operations Office located in the National Courts Building, 717 Madison Place, NW, Washington, D.C. The Procurement Specialist assists in performing administrative and technical work related to procurement, day-to-day building management issues, and space and facilities projects. The incumbent ensures compliance in accordance with court policies and approved internal controls.
To qualify at the CL 26 level: Two years of specialized experience, including at least one year equivalent to work at the CL-25 level. Specialized Experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Preferred Qualifications: The court prefers the candidate to have a bachelor's degree from an accredited university. Five (5) years of specialized experience which demonstrates working knowledge, skills, and abilities to successfully perform the duties of the Procurement Administrator may be substituted for the degree requirement.
Under the supervision of Space & Facilities Manager, the incumbent will assist with procurement and inventory activities through accurate record keeping and tracking; receiving, checking, and delivering ordered supplies and materials; and assisting with preparing supply requisitions and invoice payments. The incumbent performs advanced procurement activities requiring advanced knowledge of procurement policies and practices. Advanced procurement activities include preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase orders. Other duties include but are not limited to the following: Assess requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies. Verify that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures. Procure authorized supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases. Identify and maintain lists of vendors and sources of supply for goods and services. Assist in the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Draft specifications, solicitations, and requests for qualifications/proposals. Research products and equipment. Draft product/equipment specifications. Assist in obtaining and reviewing competitive bids, quotes, and proposals from vendors and contractors. Discuss evaluations and review with requestors, subject matter experts, and management. Utilize an automated system to track purchases. Recommend cyclical replacement of equipment. Adhere to the Guide to Judiciary Policies and Procedures and Judiciary Procurement Program Procedures on procurement practices. Adhere to the court unit's internal control procedures. Update and maintain the inventory listing of property and conduct inventory reconciliations. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Assist in writing and/or revising operating procedures for procurement management. Assist with processing payment vouchers for the finance and procurement offices. Assist with records management by filing, scanning, and maintaining documents. Assist with assets inventory, using both manual and automated inventory tracking tools. Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, and securities. Maintain files related to facilities management, space planning, and space and facilities projects. Conduct copier and fax machine meter readings and provide results to supervisor and vendors. Back-up for large volume photocopier services for court, to include repair of, or reporting maintenance problems of copiers and fax machines. Perform manual, mechanical, and clerical duties to effect movement, storage, installation, and disposal of court furniture and equipment. Operate material-handling equipment, e.g., hand trucks and dollies, as required, to move boxes, crates, and furniture (up to 75 - 100 lbs.). Serve as bank deposit escort as needed. Sets up courtrooms, conference rooms, and other facilities for sessions, special sessions, meetings, and other events, e.g. conferences, investitures, ceremonies; to include posting of Scheduled Matters, and distribution of necessary materials. Ensure facility is at appropriate temperature and help maintain upkeep of conference rooms/courtrooms and ensure proper cleaning. Assist with event planning and catering. Perform related office duties such as processing incoming and outgoing mail and deliveries, copying and binding forms, reports, and other documents, and other similar activities. Perform other duties as assigned.