Incumbent coordinates with Regional offices and installations to provide program support, technical guidance, and training for super users and operators of CYP data management systems (e.g., the Child and Youth Management System (CYMS); Enterprise Modeling System (EMS)), curriculum and assessment (Teaching Strategies GOLD™ Assessment) and learning laboratories.
3 years specialized experience in professional management, business administration, database management, information systems management, and administrative experience. OR a combination of appropriate education and experience. Ability to conduct studies and analyze program data to provide effective operations and data management support for the CYP. In-depth knowledge in child and youth programs and services, principles, practices, and techniques. Knowledge of computers and a variety of software programs (e.g., Child and Youth Management System (CYMS); Enterprise Modeling System (EMS)), curriculum and assessment (Teaching Strategies GOLD™ Assessment)) and methods of record keeping. Knowledge of financial and administrative management methods, techniques, and methodology in order to appropriate execute assigned programs. Knowledge of business administration, school administration, leadership and management, early childhood management or communication is preferred. In-depth knowledge in child and youth programs and services, principles, practices, and techniques. Ability to communicate effectively in English, both orally and in writing, and possess strong interpersonal communication skills. Ability to make oral presentations and briefings to all levels of chain of command personnel and effectively represent the CYP on financial and administrative issues. Ability to develop, maintain and present accurate reports and records, military style instructions and documents.
Data Analysis, Reporting, and Management Plan, implement and coordinate execution, implementation, and maintenance of CNIC specific software applications with the region and at installation CY programs. Coordinates implementation schedules with vendors and IT support specialists. Ensure integration of system upgrades, and performs data clean-up and preventive maintenance, recommends preventative measures when warranted, coordinates end of year processes, and rates maintenance. Produce monthly, quarterly and year end reports and for regional and site managers as required for CNIC CYP specific software systems. Assists with training front line employees on the operation of CYP specific software applications using a variety of resources, systems, and application. Maintains documentation, instructs staff in use of management information systems. Develops and produces training materials, handbooks, and resources as needed. Troubleshoots hardware or software system problems as they occur and quickly repairs or directs the repair to on site employees. Primary point-of-contact for assistance and technical assistance who ascertains the extent of problems and initiates resolutions. Collects, reviews and prepares reports for regional and Commander, Navy Installations Command (CNIC) reports and data calls. This includes development of reporting templates, verification of data accuracy, and analysis of data received. Analyzes and evaluates the effectiveness of CYP programs or operations in meeting established goals and objectives. Administrative Support Develops and implements regional CYP Standard Operating Procedures (SOPs) to ensure effective methods of data collection, storage, and management to support data integrity. Coordinates acquisition and inventory of a wide variety of both hardware and software used to support the operation of CNIC CYP specific software systems. Ensures the safeguard of Navy property reporting any shortages or misuse identified. Liaisons with staff and/or supporting functional offices, (e.g., IT, personnel, comptroller, office functions, procurement) to provide adequate and timely services in support of program operation. Communications Authors and/or reviews the preparation and publication of various reports, data calls, and evaluations, procedures, and other complex documents. Reviews and releases technical and administrative reports as required. Maintains liaison and communications with Morale Welfare Recreation (MWR), regional headquarters, Commander Navy Installation Command(CNIC), and echelons of higher authority, as applicable, through correspondence and personal contact