The SMSA maintains full supervisory responsibility for the leadership needed to meet the goals of Medical Administration Service (MAS). He/she works at Veterans Affairs Northern Indiana Health Care System (VANIHCS} which is a dual campus facility With 5 Community Based Outpatient Clinics (CBOCs). The main facilities are located in Marion and Fort Wayne, Indiana.
The following are requirements for appointment as a Medical Support Assistant (MSA) in the Veterans Health Administration (VHA). These requirements apply to all VHA MSAs in the General Schedule (GS)-0679 series. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency. MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j. Certification. None required. Experience and/or Education: (1) Experience. Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, (2) Education. One year above high school; OR, (3) Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. Creditable Experience (1) Knowledge of MSA Practices. To be creditable, the experience must have demonstrated the knowledge, skills, and abilities (KSAs) associated with current MSA responsibilities or an equivalent administrative patient support role in a non-VA medical inpatient or outpatient setting]. Experience satisfying this requirement may be paid/non-paid employment as an MSA or [an equivalent position in a non-VA hospital or clinic setting. (2) Quality of Experience. Qualifying experience must be at a level comparable to MSA experience [or equivalent administrative clinical support role in a non-VA medical inpatient or outpatient setting at the next lower grade level. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity (difficulty), and a range of varieties as described in this standard, at the specified grade level and be performed by the incumbent at least 25% of the time. (3) Part-Time Experience. Part-time experience as an MSA or equivalent administrative patient support in a non-VA medical inpatient or outpatient setting] is creditable according to its relationship to the full-time workweek. For example, an MSA employed 20 hours a week, or on a 1/2-time basis, would receive one full-time workweek of credit for each two weeks of service. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). All MSAs employed in VHA in this occupation on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series, and grade held, which are a part of the basic requirements of the occupation. For employees who do not meet all the basic requirements required in this standard, but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply: Such employees may be reassigned, promoted, or changed to a lower grade within the occupation. Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed, on a temporary or permanent basis, until they fully meet the basic requirements of the standard. If an employee who was converted to Title 38 hybrid status under this provision leaves the occupation, the employee loses protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation. Grade Determinations. In addition to the basic requirements for employment listed above, the following education and experience criteria must be met when determining the grade of candidates: Supervisory Medical Support Assistant, GS-08To qualify, you must posses one full year of experience equivalent to the GS-7 grade level leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting. This experience may include, but is not limited to: assigning and evaluating the work of subordinate MSA staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved clinic operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance, and taking disciplinary action when necessary. The employee has full administrative and professional responsibility for planning and directing the MSA's activities. Note: This experience must be clearly demonstrated in your resume. Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate all of the KSAs below: Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements. Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations. Ability to provide briefings, orientations, staff development, and training in a patient support setting. Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment. References: VA Handbook 5005-117 Part II Appendix G45 Physical Requirements: The majority of work is performed in an office setting, primarily while seated. The position requires some standing, ambulation, bending, and carrying of items such as training manuals. The Supervisory MSA is required to sit for long periods of time at a computer terminal typing data while having face to face contact with Veterans and answering the telephone. In addition, there can be increased stress due to the Intensity-of a patient/customer complaint or concern. See VA Directive and Handbook 5019.
VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional Duties include, but are not limited to: The SMSA ensures patient care is delivered in a team based model known as the teamlet. The SMSA ensures staff members participate in the daily team let huddles and weekly team meetings where patient care planning and management occur. He/she must successfully complete required training, established set competencies in their performance plan to show the ability to work in at least two areas within the Ambulatory Care and MAS Administration Section. Depending on the work assignment, the SMSA must possess superior knowledge of clinic operations, ambulatory care, inpatient ward administration, calI center operations, data management, insurance capture buffer, patient advocacy; MyHealtheVet, specialized teams/units operations, CPAC revenue cycle, enrollment, eligibility, beneficiary travel etc. The SMSA position provides medical administrative support to primary care and specialty care clinics, ward administration, call center and specialized care team and is an integral member to effectively carry·out day-to-day administrative operations in the area assigned. The SMSA is responsible for accurate appointment management and the coordination of all administrative information between the professional staff and the Veteran. These duties include but not limited to updating and verifying demographic information, scheduling appointments, collecting insurance information, (data entry, administratively managing consultation requests and the electronic waitlist, notifying the Veteran of his/her scheduled appointment, and advocating on behalf of the Veteran with clinical staff to ensure their needs and concerns are adequately addressed. The SMSA may be assigned to work any of the established/approved tours of duty within Medical Administration Service. The SMSA provides-administrative support to Physicians, Physician's Assistants, Nurses, Advanced Registered Nurse Practitioners, Dietitians, Social Workers, and other administrative and professional staff throughout the Primary Care, Specialty Care and Call Center area. The SMSA must be able to perform a variety of clerical duties in one or more outpatient clinics, specialty clinics, and call center that provide a variety of services. He/she must have complete working knowledge of clinic procedures and regulations, basic medical terminology, strong skills in operating computer systems and applications, such as VistA, CPRS, and Microsoft applications to accurately enter or extract information. In the capacity as SMSA for Primary Care Clinics, he/she works closely with the Lead MSA and has the foundational role within the VHA Patient Aligned Care Team (PACT Team) Initiative. In the capacity as SMSA for Specialty Care Clinics, he/she works closely with the Lead MSA and must have a thorough working knowledge of clinical specialty services The Supervisory Medical Support Assistant with the assistance of the Lead Medical Support Assistant (LMSA) makes assignments by defining objectives, establishing priorities and determining deadlines The SMSA must coordinate efforts to ensure all aspects of duties are accomplished efficiently, timely, and correctly. The SMSA plans and carries out the day-to- day operations of the office independently, utilizing initiative to resolve problems. Work Schedule: 7:00 AM - 6:00 PM, Monday - Saturday; As based on the needs of the service Compressed/Flexible: Not Available Recruitment Incentive (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 92360A Permanent Change of Station (PCS): Not Authorized