The position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area. The Purchasing Agent acquires supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures. The work requires knowledge of policies and procedures for delivery orders and small purchases.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/28/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 06 position you must have served 52 weeks at the GS 05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position at the GS-6 level, you must have: At least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Purchasing Agent, and that is typically in or related to the work of this position. Specialized experience includes: Performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase, rental, or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; purchasing various equipment, supplies, and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Decision Making Manages and Organizes Information Manages Resources Reasoning (Clerical/Technical) Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Requires some physical effort such as standing, sitting, walking, or bending. There are no special physical demands. The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major Duties and Responsibilities include: Purchasing Support Conducts purchasing under the micro purchase threshold. Reviews and edits purchase requests. Resolves issues to ensure requests and bills are processed accurately and in a timely manner. Identifies needs or problems and determines corrective action. Tracks obligations/commitments and monitor expenditures to support recurring budget forecasts. Identify potential fraud, waste and abuse based on procurement history and purchase trends. Procurement Support Procures supplies and services to meet the purchase, rental, or lease needs of the organization. Develops unique selection criteria for each purchase. Prepare and issue contract modifications for changes in delivery schedule and send formal correspondence to a variety of customers. Conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements. Administrative Support Serves as the first line of contact for medical staff and customers regarding procured items. Develops reports and spreadsheets, obtains and organizes files. Retrieves reports for briefing and presentation purposes. Performs a variety of receptionists, timekeeping and record keeping. Work Schedule: Monday - Friday 8:00 - 4:30 In addition to the assigned tour of duty, an assigned rotation for On-Call and Disaster Schedule for Essential Personnel may be required to meet minimum staffing requirements and service needs. Schedule subject to change to meet the needs of the service and/or agency. Position Description/PD#: Purchasing Agent/PD99896S