The Personnel Management Officer supports human capital activities for over 1,400 employees, including recruitment, awards, onboarding, and personnel management. Key duties include managing programs, tracking personnel actions, coordinating security clearances, and facilitating out-processing. This position is only open to USPHS officers who are currently IHSC employees. USPHS Call to Active Duty (CAD) candidates are not eligible for this position.
COMPETENCIES: Superior oral/written communication and interpersonal skills. Strong team interpersonal skills, including ability to participate effectively in small group team dynamics, and to build and maintain relationships with diverse stakeholders. Active listening and reading comprehension. Excellent organizational, multitasking, and time management skills. Integrity/Honesty. Cultural competency. Proficiency in MS Office applications and SharePoint. PHYSICAL DEMANDS: Sitting and/or standing for extended periods of time (6-8 Hours). Performing repeated bending motion. Manual dexterity for computer operation. Extended phone use. Travel required for recruitment events, training, conferences, workshops, and internal TDY assignments.
DUTIES AND RESPONSIBILITIES: Human Capital Management: Manage human resources activities for an assigned IHSC region encompassing over 100 employees. Collaborate and communicate with internal and external stakeholders to execute human capital processes. Manage national programs such as SRCOSTEP, Employee Quarterly Awards, PHS Awards, SharePoint personnel databases, IHSC New Hire Orientation Program, and the National Health Service Corps Loan Repayment Program. Prepare and track personnel actions (e.g., hiring, retiring, separating) using Form 1662. Develop and revise IPU policies and guidance. Coordinate security suitability clearances and the government official passport program. Manage assignment pay for PHS employees by region. Respond to inquiries from officers, managers, dependents, and applicants regarding Commissioned Corps regulations and requirements. Serve as liaison with the Household Goods (HHG) relocation team, coordinating memos for temporary storage extensions. Provide instructions and forms for creating accounts in the Concur travel system and obtaining Government Travel Cards for PHS Officers. Prepare, develop, and implement standard operating procedures to ensure consistency and compliance across operations. Liaison with ICE Ethics for Outside Activity approval for officers. Act as backup approver for travel authorizations in the Concur travel system. Facilitate out-processing for departing personnel and ensure the destruction of PIV cards for departing PHS officers. Recruitment Management: Coordinate onboarding programs for staff within assigned personnel regions. Prepare and issue offer letters and provide guidance to applicants throughout the onboarding process. Attend recruitment fairs, Officer Basic Course (OBC) graduations, and the PHS COF Symposium. Awards Management: Distribute retirement awards and certificates on an ongoing basis. Provide guidance to officers and supervisors, locally and nationally, on the USPHS awards process and requirements. Data Analysis and Project Management: Manage assigned projects and tasks in a timely and efficient manner consistent with IPU priorities. Support and advance IPU business initiatives and strategic goals through effective program and personnel management. Perform additional duties as assigned.