The incumbent serves in the Care in the Community Program (CITC) for the Charlie Norwood VA Medical Center (CNV AMC). The incumbent provides a high level of direct and administrative support to the facility and Vendors, upper management and clinical services.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience in the field of patient administration, Community Care, medical records and related fields of medical administration; Coordinates the collection of data concerning patient care activities; Identifies problem areas, trends, and significant project accomplishments, merits, and deficiencies; and Maintains contact with clinical personnel and other staff in various clinic settings to resolve delays and misunderstandings in the medical administrative aspects of providing medical care.. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc. Concentration and sustained performance under prolonged stress is required because of the time factors involved in completion of work assignments within deadlines. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major duties include but not limited to: Serve as a SME and leader for the CITC program area by assisting the Program Manager, supervisors, and employees and vendors by investigating and resolving program issues they may be having. Maintaining oversight and control of relevant records and ensuring the CITC program in in compliance with VA, VHA, and MCM requirements by adopting and maintaining comprehensive internal processes. Assist the Program Manager in developing training strategies to include communication plans, implementation roadmaps, coaching plans, evaluation plans and follow-up management plan. Receives requests from other sources and determines the best method of obtaining, computing and reporting. Assisting the Program Manager in assessing priorities and resources needed to meet program objectives through the development and execution of stakeholder communication, relationship management, and organizational training strategies and requirements. Makes daily and frequent personal and telephone contact with variety of individuals including physicians, nurses, technical support staff, Veteran patients, and families of patients, and Veteran Service Officers. Assists in the clinical access to care utilizing clinic wait times and patient delays. Assists in orienting and advising physicians, residents and interns in VA regulations, policies and procedures on patient care medical administration matters and serves as a Team Advocate when current policies impair efficient and effective patient care. Works to develop, integrate, and implement solutions to a diverse, highly complex program area involving several medical disciplines. Performs other duties as assigned. Work Schedule: Monday - Friday 8:00am - 4:30pm. Work schedule subject to change based on agency needs. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist CITC/PD164510 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized