The Senate Sergeant at Arms is seeking an Accounts Payable Specialist. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/1VNZQ. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.
Other Duties/ Responsibilities Responds to payment questions from SAA employees. Trains AP staff and SAA employees on new payment procedures and systems upgrades. Supports the OnBase imaging system which captures imported and scanned invoices. Required Work Experience 3 years in large, complex organization. Required Special Skills/ Knowledge As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Full cycle accounts payable required. Procurement and accounting skills required. Desired Qualifications Familiarity with the US Senate. Excellent communication skills. Great customer service. Working Conditions The person in this position needs to occasionally sit and/or stand for long durations. Security Clearance This position requires that the applicant obtain and maintain a Public Trust U.S. Government security clearance. Applicants must be U.S. citizens in order for the SAA to submit your application for a security clearance.
Performs end-to-end accounts payable processing, including three-way matching of invoices, purchase orders, and receiving documentation to ensure accuracy and prevent improper payments. Prioritizes and monitors invoice payments to meet established deadlines, maintain continuity of service, avoid late fees, and reconcile past-due balances within the financial system. Tracks invoice and voucher progress through approval workflows, proactively following up to ensure timely processing and resolution of delays. Maintains accurate vendor records, communicates effectively with suppliers regarding payments and discrepancies, and provides high-quality customer service to resolve payment issues. Ensures all payments comply with internal policies, Senate rules, and applicable federal statutes, while collaborating with accounts payable staff to identify and implement process improvements that enhance payment performance. Other duties as assigned.